Research:Editing notes

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As an editor of an online journal I come across a lot of unusual things that need to be edited. This page contains notes that are of use when converting a document to html

MS Word

Removing field codes

  • If you dont have endnotes installed
    • Highlight whole document (Ctrl+A) then, Ctrl+Shift+F9
  • EndNote field removal, if you have endnote installed
    • In Word use Tools > EndNotes 7> Remove Field Codes
    • This creates a copy of the document.

Removing formatting

  • Word 2007
    • Ctrl + A (to highlight whole document)
    • Ctrl+Shift+F9 to remove any tags
    • Click on Styles expander (right bottom of Style bar) choose "Clear All"
  • Pre 2007
    • Ctrl + A (to highlight whole document)
    • Format > Styles & Formatting, and change style to "Clear formatting" (The whole document needs to be selected for this to work)

Word to Expression Web

  1. Highlight text to copy
  2. Copy (Ctrl+C) text in Word to clipboard
  3. Paste (Ctrl+V)into ExpWeb use popup to select remove formatting (this option sometimes does not appear so you may need to experiment)
  4. Select text added, and use Clear Styles to change to p (from p.msoNormal)
  • I am having trouble with smart tags (may need to (Ctrl+Shift+F9) to remove

Word to Frontpage

  1. Paste into Frontpage use noteclip to select use destination styles
  2. Select text added, and change style to Normal (from MsoNormal)
  3. Back to word and undo changes
  4. start editing...